Facepaint UK Blog

It is very important that you always have a contract before you set out on a job. The contract should set out your agreed fee, where you will be working, and contact phone numbers at the very least. Being clear about arrangements helps both you and your client.

If you are working through an agent they should confirm the job by sending you a contract but if you have been approached directly you may need

to draw up a contract to confirm the booking yourself. A verbal contract is considered to be binding but more difficult to enforce and it is very useful

to have the booking address etc in writing.

There is a sample contract text that you can use or adapt below.

You will need to delete or replace all the red text. Print off two copies and sign them and send them to the person making the booking, ask them to complete the contract by signing both, and return one copy to you. You may want to take a deposit at this stage to confirm the booking.

If you haven't got public liability insurance delete the last of the 'Terms and Conditions', or if you have in excess of £2m, alter it. You should consider your position very carefully if you are working without insurance as a serious claim could be very expensive.

Your Trading Name (e.g. Facepainting Services)

CONTRACT

An agreement made on insert date between your trading name on behalf of the artists (hereinafter referred to as your trading name) and ... .name of the organization or the person making a booking (hereinafter referred to as the booker).
It is mutually agreed between the two parties as follows:
The booker hereby engages your trading name and your trading name agrees to perform the engagement herein set forth upon all listed terms and conditions.

1. Presentation ................................ (e.g. one face painter)

2. Dates of Engagement ............................

3. Arrival Time .............................................
Event Start Time........................................
Finish Time ...............................................

4. Client Contact Number .....................................
Client Contact Number at event.........................

5. Venue .................................................................

6. Parking Arrangements.................................................

7. Agreed Fee...............................

8. Deposit required ......................to confirm booking (delete 8 and 9 if not required and insert method of payment after 7)

9. Balance due .................... to be paid by cheque, on completion, to your trading name or account name or cash on the day of performance (or other arrangement such as within 30 days of invoice)

10. Equipment to be provided ..................................................
(here you can specify what you need, for example 1 table and 2 chairs to be provided by the booker)
All other materials and equipment to be provided by your trading name.

11. Any other Information ..........................................................................

Terms and Conditions

1. Cancellation: In the event of the performance being rendered impossible by reason of flood, earthquake, hurricane, war or civil strife, industrial disturbance, strike, fire, lockout, illness of any member of the company, or unavoidable delay of transport arrangements beyond the artists control or other acts of God or any law, order, decree, rule or regulation of any governmental authority, it is understood that the contract is null and void.
2. In the event of cancellation of the performance by the booker except as provided in clause 1 above the fee will be paid in full. (You may wish to include staged cancellation fees, e.g. One month or less prior to event 50%, 48hrs or less prior to event 100%)
3. The artist/s will not behave in any way that could be construed as sexist, racist or offensive.
4. Cover for Public Liability up to £2,000,000 is maintained by your trading name

Agreed by:

.............................................Date.....................
Signature for artist/s (yours)

.............................................Date.....................
Signature for booker (theirs)

You can put your name and address and contact details here or at the top but don't forget to put them somewhere!

This is not intended as a legally authorised document, but some suggestions for you to consider!